metAGM2011
NOTES OF HFCYCLISTS AGM / AM
incorporating HFCYCLISTS September meeting
Tuesday 6 September 2011 , 7.15pm for 7.30pm in the Info Centre, Hammersmith Broadway
PRESENT:
John Griffiths, Gerhard Weiss, Ayse Kardes, Janusz Carmello, Shirin Khan,
Paul Saunderson, Loretta reehill, Rosetta Reehill, David Marsh, Alan Rowden,
Yvonne Bailey, Melanie Miller, [Later Chris Tranchell, Louanne Tranchell]
APOLOGIES
Roger de Freitas, Jane Eggleston, Susie Gretz, Gerry Berridge, Petrina
Beaufoy Helm, Graham Edwards
WHO ARE WE, WHAT IS THIS MEETING?
Gerhard [from the London Cycling Campaign office] questioned whether this meeting should be called an AGM or an AM [Annual Meeting]. He explained that an organisation can only have one AGM, and as we were part of the LCC this meeting should not be called an AGM.
John pointed out that we are operating under our constitution that calls for an AGM. For the purpose of grants we have a small turnover less than £20k, our management committee and our accounts to show. We do not present the entire LCC's accounts when we seek a grant. LCC is a charity and under some circumstances it might be useful to use the charity number.
There was a lot of debate about group constitutions a while ago. So far this is not an issue that is has been resolved by the LCC so we will ignore it for the moment.
CHAIR'S ADDRESS - April 2010 - March 2011
We held the GREENFEST in June 2010 as a major effort to improve community involvement with the environment and cycling. There were cycle tryouts , Dr bike, HGV, Crash sled etc.
Last year we held a few rides, including feeders to skyrides.
We were involved with many council consultations.
We had regular meetings.
We pressed for remedial stuff at Westfield to get finished, including an off ramp to access the toucan crossing at Holland Park roundabout, but that still has not happened, and may happen January 2012ish along with sorting out other Westfield problems.
We carried out an internet survey on problems with Hammersmith Bridge. This showed that a large majority of cyclists wanted a 20mph speed limit on it. And found it threatening.
After the Crime Summit a part of the Council decided to ban cycling in front of the pubs by the riverside near Hammersmith Bridge and suggested a very dangerous alternative route.
They quickly relented, and we and the LBHF transport section suggested that cycling should be allowed on this stretch, with an alternative route given from Digby Mansions, Rutland Grove and Furnivall Gardens.
The Cycle Super Highway 9 passes through Hammersmith. We had another internet survey of people's idea for this, all of which got fed into TfL's consultation. TfL lead the consultations on the path it was going to take. It soon became clear that their preferred route is going to be via the Apollo and Fulham Palace Rd surface level crossing.
The Fulham Palace Slip road "improvement" is happening as part of a bus priority scheme. We first suggested this approach as a way getting surface level crossings across the Fulham Palace road. However in the consultations it is transpiring that the scheme is not very cyclist friendly, and with the CSH9 using that route which passes through small islands and a gap less than 2.5m wide, for 2 way cycling and carrying pedestrians. There may or may not be changes made when the CSH9 gets put in.
John Griffiths
ACCOUNTS
Our treasurer Marta Wojcik had resigned during the year. We are grateful for her work sorting through the greenfest paperwork. John presented the accounts. The reserved funds are moneys that have come into existence through running the GREENFEST. The funding and expenditure on the greenfest spans financial years.
Gerhard noticed a small discrepancy when the accounts had been transferred into a summary sheet. The accounts were accepted with this correction, incorporated below. Our accounts are passed to the LCC who audit them.
Our unreserved funds / £
Opening Bal 3846.70
Our Income 846.66
Expenditure 812.61
Closing Bal 3541.85
Our reserved funds / £
Opening Bal 5807.82
Our Income 5015.87
Expenditure 7281.84
Closing Bal 3541.85
Our total funds including reserved
funds / £
Opening Bal 9654.52
Our Income 5862.53
Expenditure 8094.45
Closing Bal 7422.60
ELECTION OF OFFICERS and MANAGEMENT COMMITTEE
John was reluctant to stand for chair / co-ordinator this year, but in the absence of anyone else coming forward he agreed to being proposed. However he expects to be having less of a workload as other people take over some aspects of what he has been doing.
The following were each elected unanimously.
CHAIR / CO-ORDINATOR
John Griffiths Proposed Gerhard Weiss Seconded David Marsh
TREASURER:
Loretta Reehill Proposed John Griffiths Seconded Paul Saunderson
SECRETARY:
Ayse Kardes Proposed John Griffiths Seconded Melanie
Paul Saunderson Proposed John Griffiths Seconded Alan Rowden
Susie Gretz Proposed Paul Saunderson Seconded Loretta Reehill
Roger de F|reitas Proposed Alan Rowden Seconded John Griffiths
RESOLUTION TO CHANGE BANK MANDATES
We resolved to alter our mandate with Barclays Bank Plc, and in accordance with the wording stated in the Mandate Change form, to provide John Griffiths, Loretta Reehill and Roger de Freitas as the new signatories.
We resolved to alter our mandate with the Unity Trust Bank, and in accordance with the wording stated in the Mandate Change form, to provide John Griffiths, Loretta Reehill and Roger de Freitas as the new signatories.
DISCUSSION
SKYRIDE dates
Paul questioned why the SKYRIDE and the Richmond to Windsor Charity ride fell on the same date this year. Some year's they have not clashed. It would be good if this feedback could be fed to SKY at any LCC debriefing of the event.
OLYMPIC TEST RIDE
Alan had been to the test event through Fulham and thought that at the Olympic event it would be a good opportunity for the LCC to leaflet the all the people watching.
COACH TO CYCLE SHOW AT NEC BIRMINGHAM
Paul, and Melanie were pressing for the LCC to arrange a coach to take people to the Cycle Show at the NEC in Birmingham. Paul explained that Epsom coaches were being used to take people to another show at the NEC. John will pass this request on to the Chair at LCC.
[THE CYCLE SHOW 29 Sept - 2
Oct 2011, NEC Halls 9 -11, Birmingham
www.cycleshow.co.uk]
MAYORIAL ELECTION CAMPAIGN
Gerhard was saying that LCC's big Campaign at the moment was to influence the Mayorial election in 2012. Another campaign is GOING DUTCH. Hoping to get Dutch style cycling facilities here.
See http://lcc.org.uk/ for all the present LCC Campaigns,
ANOTHER GREENFEST?
Yvonne would like for there to be another GREENFEST next year. Although there was a fantastic turnout of volunteers on the day, and a group of people coming to planning meetings, John explained that it involved a tremendous amount of work organising it over most of a year, from seeking funding, through to analysing monitoring and accounts going on after the event. Last time several people said they would help in the early stages, but moved abroad or got full time jobs as it approached. If anyone would really like to see it happen again and have good organisational skills, and could really commit to actually doing things, please reply to this email. Also we could consider having it in a form that would require less organisation.
THE INSPIRATIONAL ROGER DE FREITAS
Roger sent an email that was read out at the meeting, explaining how he would be happy to lead a meeting to get people fired up about our way forward. Roger goes around the world doing this type of thing, which is why we rarely see him. So at our next meeting be ready to become exuberant. Gerhard said he would send out an email to local LCC members who were not on our email list about the meeting.
NEXT MEETING
An inspirational meeting, to
be led by Roger de Freitas at the Info Centre, Hammersmith, Tuesday 4
October 2011, 7.15pm for 7.30pm
see www.hfcyclists.org.uk/meetings.htm
EXPENSES
John had expenses of £48.34 for tonight's refreshments, which seemed to go down well after the business part was over.
John Griffiths
020 7371 1290 / 07789 095 748
John@truefeelings.com
www.hfcyclists.org.uk