AGMFebruary06

NOTES OF HFCYCLISTS AGM
Business part

Tuesday 7 February 2006 , 7.30pm in the Info Centre

PRESENT:
Cllr Stephen Burke, John Griffiths, Andy Ellard, Mark Fossick, Roger de Freitas, Louanne Tranchell, John Smits, Bill Ogden, John Gilbert, Alan Rowden, Susie Gretz, Chris Tranchell, Jonathan Gurney, Kath Cochrane, Wendy Ann Matthews, Tara Thomas, Gordon Keenan.

APOLOGIES for this part but PRESENT for Special Guest part:
Chris Bainbridge, Jane Knight, John Fosbrooke,

APOLOGIES:
Paul Alexander, Rob Cope, Mo Morgan

CHAIR'S REPORT

On the campaigning front we have put a lot of energy in trying to improve the plans for cycling at Shepherds Bush Green. We were somewhat critical of how this CRISP study was conducted, and of its outcomes. Some of the changes we recommended have been agreed. We hope that our input will make life safer and more convenient for cyclists and others using the area.

We have pressed for conditions to be made safer for cyclists using the roadway of Hammersmith Bridge. We would also like to see surface level crossings on the south side of the Hammersmith gyratory, linking the centre with the Apollo and the Ark. A very minor achievement was moving a lead-in to an advanced stop line from the right hand side of the road to the left at Shepherds Bush Green.

We have pressed for a review of how cycling matters are dealt with internally by the Council. I believe that better co-operation between the Highways department and the policy groups is possible, and that cycling matters could be treated with a higher sense of importance.

We organised the West London Green Festival in 2005 at Parsons Green which went very well. The festival was part of BikeWeek and London Sustainability Weeks. It was a splendid event and we hope has raised awareness about cycling and sustainability issues. It brings together the community and allows people to find out about, and become involved in, environmental groups. Funding for the event came from LBHF Good Going funds and from Chelsea Football Club via Groundwork-WL. One pleasing outcome of the event was a closer working relationship with some members of the Council. We hope to do something similar, yet better, this year.

We have regular liaison meetings with Chris Bainbridge of the Transport Policy group at LBHF. These are very useful. We are now also included in meetings with the Council on cycle theft, and also on traffic management issues.

We are pleased to promote the subsidised cycle training that the Council has organised. And the Pedal Power bike scheme.

We were involved with three events in the H&F Festival last spring. We have organised rides through out the year, and hope to encourage the joy and freedom that cycling should bring. Rides included Richmond Park, going along the river to Twickenham, along the Grand Union Canal and a barbecue on the beach of the Thames during BikeWeek. All that was missing was our usual summer garden party, but we hope we will be able to arrange one this coming year.

Many new faces have come to the events and our monthly meetings, and we hope that many more will become involved in what we do. Thanks to all who have contributed in any way.

John Griffiths
Chair / co-ordinator
7 February 2006

MATTERS ARISING FROM CHAIR'S REPORT

Concerning the West London Green Festival: We hope to put on a yet better event this year. We are looking for funding of £7.5k compared to £4.5k for last year. This represents an extra £1k for publicity and £2k for a free draw for bikes, compared to last year.

TREASURER'S REPORT

I am pleased to say that the figures in our accounts and the bank details balance exactly.

We started off the year with a balance of £1147.20 and finished with a balance of £2654.57

This large increase of about one and half thousand is mainly due to LBHF giving us a cheque for £1500 which we expect to be put towards this years West London Green Festival.

We had income in the form of an annual grant from LCC of £238.48 and a donation of £10

This roughly balanced the money we spent on refreshments for the meetings of £211.65.

The festival cost £4568.48 to put on. £4539 of this was paid for by grants originating from Chelsea football club, and distributed by Groundwork -wl, and from the LBHF Council /Good Going. A shortfall of £29.46 was made up by taking from the reserve of good going funds from the previous year, which was £82.37 leaving £52.91 in that fund.

The money in our account is available for future projects and to promote ourselves and the LCC. It also acts as a hedge in case of any unexpected expenses involved in running large events like the West London Green Festival.

John Smits
Treasurer
7 February 2006

MATTERS ARISING FROM TREASURER'S REPORT

Are the accounts audited? No, this is not a requirement for small clubs/groups. However thorough records and receipts are kept, should anyone wish to check them.

On the hire of tables and toilets for the festival, was there more than one estimate? Yes, a lot of effort was put into finding the best deal. The prices include delivery on a Sunday.

THE ACCOUNTS
These were accepted and approved. There was a vote of thanks for the work the treasurer had done.

ELECTION of OFFICERS and MANAGEMENT COMMITTEE

The present officers and members of the MC stood down and the following were elected.

CHAIR: John Griffiths [proposed: Andy, seconded: John S]
TREASURER: Andy Ellard [proposed: Bill, seconded: Alan]
SECRETARY: Mark Fossick [proposed: John S, seconded: Alan]

Further members of management committee

Roger de Freitas [proposed: Alan, seconded: John S]
Louanne Tranchell [proposed: Andy, seconded: Alan]
Jane Knight [proposed: John Griffiths, seconded: John S]
John Smits [proposed: John Griffiths, seconded: Andy]
Bill Ogden [proposed: John Griffiths, seconded: John S]
Paul Alexander [proposed: Bill, seconded: John S]

It was agreed that that Andy Ellard would replace John Smits as a signatory to the hfcyclists account. It was also agreed to alter the bank mandate to reflect this change.

END of business part of AGM

DATE FOR NEXT MEETING: Tuesday 7th March, 7.30pm

John Griffiths [chair / co-ordinator]
020 7371 1290 / 07789 095 748
john@truefeelings.com
OUR WEBSITE www.hfcyclists.org.uk